CYSA has created a set of policies and procedures to be used for recreational and competitive softball.  CYSA's goal is to provide a structured, enjoyable and learned softball experience for all participants.

These documents are considered "living" documents and CYSA welcomes any comments or suggestions.  Comments can be emailed to chaskafastpitch@gmail.com or mailed to:

                               Chaska Youth Softball Association
                                                     PO Box 451
                                           Chaska, MN  55318

Disclaimer:  CYSA reserves the right to deviate from the policies and procedures if the CYSA Board of Directors (Board) determines it is in the best interest of the program to do so.

CYSA operates under the District 112 boundaries for players that reside in the Chaska High School attendance area.  Exceptions to this guideline include:

1. Players who reside outside of the Chaska High School area but are enrolled at a school within the Chaska High School attendance area.  ie. . .players in private schools, open enrollment or a transfer student.
2. A player is also eligible for CYSA if a parent or guardian resides within the Chaska High School attendance area.
3. CYSA's Rivals program (14U Traveling) will allow roster positions for players outside of both the District 112 boundaries and the CHS attendance areas at the discretion of the Board.

When a player of parent has a concern with a coach the following steps should be followed to resolve the issue:

1. Address the concern with the coaching staff.  If you are not comfortable communicating with the coach the issue should be brought to the attention of the Traveling Director or CYSA President.
2. If the problem persists after having discussed with the coaching staff then the issue should be brought to the attention of the Traveling Director or CYSA President.
3. The Traveling Director and CYSA President will discuss the issue and if needed the issue will be brought to the Board for discussion.  The decision of the Board will be final.

The refund policy for K/1/2, 8U Travel, 10U Travel, 12U Travel and all community league teams is as follows:

• 100% of all fees paid (less $15 processing fee) will be returned for any reason up to and including the day of tryouts.
• After tryouts and up to the date of Game #5 of the season 50% (less $15 processing fee) will be returned for the reason of injury or family relocation ONLY.  The cost of the uniform or shirt will not be included in the reimbursement.
• No refunds will be granted on the date of Game #5 of the season or after for any reason.

CYSA depends on its volunteers to run the K/1/2, Community and Traveling leagues.  Without the support of the parents and the volunteer board members, CYSA would not exist.  Any support parents can give throughout the year is greatly appreciated.
 

Volunteer Fees* (if volunteer hours have not been fulfilled):
$150.00 for Chaska K/1/2 & Community Softball Leagues.
$200.00 for Chaska Traveling Softball League.
$300.00 total for families with 2 or more daughters in the Chaska Youth Softball Association.

* The volunteer fee will be billed to accounts used for registration on August 31st ONLY if the volunteer hours
have not been fulfilled.

Volunteer Requirements:
Families are required to complete 6 hours of volunteer time – families with 2 or more daughters in the CYSA program are required to complete 9 hours of volunteer time per family.  9 hours of volunteer time must be completed to receive your refund. 

Partial refunds will not be provided for partial completion of volunteer time.

Your child will not be placed on a team if you do not agree to the volunteer fee billing policy in the registration session.

Volunteer Opportunities:
These volunteer hours are intended to serve the entire CYSA
organization. Volunteer opportunities will be posted on the CYSA website under the DIBS tab.  DIBS also allows parents to sign-up for events and helps CYSA to keep track of these volunteer hours to cancel volunteer fee charges.

Volunteer hour exemptions (Up to 9 Hours):
• Board Members
• 1 Head Coach/team
• 1 Assistant Coach/team*
• 1 Team Manager

Duties that WILL count toward volunteer hours:
• CYSA hosted tournaments
• Fundraising opportunities when volunteer credits offered

Duties that WILL NOT count toward volunteer hours:
• Helping coach bases
• Keeping the scorebook
• Helping at a practice(s)

Frequently Asked Questions:

FAQ: If my child is in K/1/2 or Community League, why do I have to volunteer for a travel tournament, a tournament that my
child is not participating in?

Answer:  Travel tournaments are a large fundraiser for our program. These tournaments bring in income for our entire
program to pay for equipment, field improvements and programs that benefit players at ALL levels and leagues.

FAQ: Why do I have to complete 6 hours?

Answer: Our program has about 200 participants in the In-House, Community and Travel programs. We base our volunteer hours on CYSA's needs.  If our program participants increase we certainly would be able to reduce the commitments.  Hours required and the amount of credit may be altered in a given year based on the needs of the Association.  Any changes from the prior year will be described in the registration for the current year.

FAQ:  If I volunteer for Baseball, Hockey, Volleyball or other sports will that count towards Softball?

Answer: No, our organizations are completely separate and run by two different Boards. We may work together, but each organization sets their own fees and requirements for their program.

CYSA does offer a limited number of scholarships to families needing financial assistance.   Preferably, CYSA can stretch out registration payments to lessen the financial burden by allowing for a much smaller, monthly payment obligation versus a large, one-time payment.   If a modified payment plan would not help relive the financial burden the applicant can apply for a full or partial scholarship.  To apply for a scholarship, please complete the scholarship application and e-mail it to cysafastpitch@gmail.com.  The CYSA Board reviews all applications and determines if a player is eligible.  You will be notified once a decision has been made.